Our Services
Encore Productions has a reputation for providing event management at a standard of quality and service unparalleled in the industry. Throughout the process, from proposal to attendee arrival to post-event billing, we provide a one-stop, full-service source for corporate programs.
Hotel Management
- Manage ongoing event development to ensure a logistically sound program
- Negotiate and review hotel/vendor contracts on client’s behalf
- Monitor deposits/cancellation schedules and critical dates on client’s behalf
- Manage room blocks
- Plan and manage all program details with selected hotel/venue
- Procure and coordinate transportation services
- Monitor meeting space to ensure it meets the client’s needs
Food & Beverage Management
- Negotiate and plan food and beverage functions
- Provide off-site event services if needed
- Recommend facilities and total theme concepts
- Plan and manage catering, decorator and entertainment services
- Provide ongoing written and verbal communication with hotels, ancillary vendors and client to ensure all specifications are being met and exceeded
- Develop line item budget with client’s parameters
- Monitor all expenses and maintain costs within client’s budget
On-site Management
- Arrive prior to program to conduct pre-event meetings with venue, hotel and ancillary suppliers
- Perform walk-through to re-inspect all facilities and venue
- Plan and supervise set up of all function space and meeting rooms
- Meet with venue management to review billing on a daily basis
- Review supplier billing upon completion of each event
Specialties
- Managing Senior Executive Conference and Meetings & Events and Social events
- Training Session Management:
- Manage equipment load-in
- Manage technical rehearsals
- Manage speaker rehearsals
- Provide technical support for breakout sessions
Post-Program Reconciliation
- Ensure accurate and timely billing to client
- Dispute any discrepancies with invoices immediately post-conference
Work with Us
Don’t worry about the details or your event. We do that for you. You will be able to attend the event and receive lots of praise for the great event. It’s our goal to make YOU look fantastic!
